Vendor Master Data Management – Multi-Site Industrial CompanyCash Positioning & Forecasting – Multi-Entity Medical Device Group
The Challenge:
A traffic management products manufacturer with 6 locations maintained separate vendor masters totaling 4,200 entries (many duplicates of same vendor). Duplicate vendors caused fragmented spend analysis, lost volume discount opportunities estimated at $240K annually, and compliance risks from inconsistent vendor vetting across locations.
The Solution:
Implemented centralized vendor master in Dynamics 365 Finance with data quality rules enforced via Power Automate. Azure AI identified duplicate vendors in Fabric using fuzzy matching on name, tax ID, and address. Power Apps vendor onboarding portal standardized information collection with automated compliance checks (W-9, insurance certificates, background checks). Power BI provided spend analytics by consolidated vendor with volume discount opportunity identification.
Result:
Vendor master consolidated from 4,200 to 1,850 unique vendors, spend visibility enabled volume discount negotiations capturing $195K annually, and vendor onboarding cycle time reduced from 12 days to 3 days through automation. Compliance documentation completeness improved from 68% to 97% reducing audit findings, and procurement efficiency improved through centralized vendor relationships.